Peer Review  |  2024 - 2025

• ADAHR  Assistant Director of Academic Human Resources

• AUL  Assistant or Associate University Librarian

• CAPA  Committee on Appointments, Promotions, and Advancements

• LAUC-LA   Librarians Association of the University of California - Los Angeles, Peer Review Documentation Committee

• LHR  Library Human Resources

• RI  Review Initiator

• UL  University Librarian

Peer Review Workflow

Open

DUE DATES & TIME FRAMES

ACTION & ACTIVITY

RESPONSIBILITY

Tuesday, October 1, 2024

ALL librarians receive written notification indicating eligibility for peer review cycle.

LHR

Monday, October 7, 2024

Deadline for RIs seeking approval for an off-cycle action for a candidate not eligible for review. Request must be submitted via email to the UL with copies to Unit/Department Head, AUL and ADAHR.

RI or Department/Unit Head

Tuesday, October 1, 2024 - Thursday, October 31, 2024

Candidates provide Form 17 to RIs to communicate suggested letter writers and suggested exclusions (RI must provide internal deadline for this form).

RIs request letters of assessment on performance, if needed for action, as soon as recommended action is determined.

RIs and Department Heads meet with their Supervisory AUL to review pending actions and schedule. AULs should set internal deadlines for documentation to be submitted within their own divisions.

Librarian under Review, RI

RI

RI, Department/Unit Head, AUL

Tuesday, October 1, 2024 - Friday, November 22, 2024

Candidates prepare and submit preliminary drafts of Statement of Responsibilities, Data Summary, and Statement of Professional Achievements to RI.

RIs schedule and hold preliminary assessment and evaluation conferences to discuss pending actions with candidates. RIs discuss actions with Unit Directors and/or AULs BEFORE final recommendation is made and communicated to candidate.

Librarian under review

RI, Department Head/Unit Head

Monday, November 4, 2024

Peer Review Documentation Workshop for Candidate and Review Initiators

Monday, November 4, 2024 | 9:00 - 11:00 AM Pacific Time

Join Zoom Meeting

https://ucla.zoom.us/j/96723160157?pwd=UjSJTAilNTUhyapfYzm48WABe6MsAJ.1

Meeting ID: 967 2316 0157

Passcode: 828114

LAUC-LA, Immediate Past CAPA Chair, UL, LHR

Monday, November 25, 2024 - Friday, January 31, 2025

RIs and Librarians conduct final evaluation/recommendation discussions.

Candidates prepare final versions of Statement of Professional Responsibilities, Data Summary, Statement of Professional Achievements, and any other documentation.

RIs prepare final evaluation and recommendation.

Librarian under review, RI

Librarian under review

RI

Friday, December 6, 2024

Deadline for RI to submit Form #2-A to LHR to prompt initiation of case in Opus (candidate should be copied).

Deadline for individual librarians to request a deadline extension or a deferral review from the UL - request must be submitted via email to the UL with copies to RI, Department Head, AUL and ADAHR.

RI, LHR

Librarian under review

Friday, December 13, 2024

LHR initiates all cases in Opus, and Librarians under review are notified.

LHR

Thursday, December 12, 2024

Peer Review Documentation Workshop Drop-in Session

Thursday, December 12, 2024 | 10:00 - 11:00 AM Pacific Time

Join Zoom meeting here

LAUC-LA

Friday, January 10, 2025

Peer Review Documentation Workshop Drop-in Session

Friday, January 10, 2025 | 11:00 AM - 12:00 PM Pacific Time

Join Zoom meeting here

LAUC-LA

Date TBD (January Date)

Opus Training & Drop-in Support

LHR

Friday, January 31, 2025

Review file in final form due to Supervisory AUL – unless an extension has been approved by the UL by the established deadline to request extension.

Deadline to submit Form # 3-A Candidate’s Certification Statement – Exclusions to the ADAHR. Send completed form in an email marked ‘confidential’ to liliavaldez@library.ucla.edu.

Form 3A is only required when the candidate is requesting LAUC-LA members to be excluded from participating in CAPA and/or ad hoc committees in the review of their file.

Librarian under review, RI, Department/ Unit Head

Librarian under review

Friday, February 14, 2025

AUL submits (Form #8) and discusses their comments with the candidate, RI, and Department Head.

AUL

Tuesday, February 18, 2025 - Monday, February 24, 2025

Candidate has at least seven (7) calendar days to review all comments and recommendations and prepare additional comments for their file (See Form 16 - Rejoinder, optional).

Librarian under review

Tuesday, February 25, 2025

Opus case file due to LHR – unless an extension was approved by the UL by the established deadline.

The Librarian under review is responsible for uploading ALL final versions of documentation to Opus.

Librarian under review

Wednesday, February 26, 2025 - Friday, March 7, 2025

LHR reviews Opus case file for completeness and transmits files to CAPA as the review is completed. If files are found incomplete, LHR will return files to librarians under review.

LHR

Monday, March 10, 2025 - Friday, May 16, 2025

CAPA meets to review Opus case files and prepares written recommendations to UL. Ad hoc committees set up by CAPA as needed. CAPA submits files to LHR as they are completed.

LHR reviews and forwards files to UL as they are completed.

CAPA

LHR

Monday, May 19, 2025 - Friday, July 11, 2025

UL reviews files, makes final decisions, and prepares letters.

UL

Monday, July 14, 2025

All librarians notified of final decisions. (All salary actions are effective 07/01/2024, paid on 07/31/2024.)

LHR