Language for Peer Review Letters

Review Initiator letters and other higher level review letters (AULs, ULs) should be written to clearly indicate whether a standard merit or promotion is recommended, or whether a greater or less than standard increase is recommended. The following are examples of the types of language that would be helpful to include in a review letter.

Standard Merit
- “I recommend a standard merit increase based on this positive review."
Merit with Exceptional Performance
- “I recommend a merit with Exceptional Performance based on this positive review and the exceptional performance during this review period.”

Standard Merit / Promotion (If a merit or promotion is recommended)
- “I recommend a standard promotion increase based on this positive review.”
Promotion with Exceptional Performance
- “I recommend a promotion with Exceptional Performance based on this positive review and the exceptional performance during this review period.”

No Action
- “I recommend a no action based on this less than positive review”
No Action with Salary Increase
- “While this was a less than positive review, I recommend a no action with salary increase based on the exceptional circumstances described in this review.”
- “While this review was not uniformly positive, I recommend a no action with salary increase based on the exceptional circumstances described in this review.”

Available Actions for Recommendation:

Standard merit increase
Merit Increase with Exceptional Performance
Standard promotion
Promotion with Exceptional Performance
Career status
No action
No action with salary increase
Termination

Language for Peer Review Letters

Standard Merit

Merit with Exceptional Performance

Standard Merit / Promotion (If a merit or promotion is recommended)

Promotion with Exceptional Performance

No Action

No Action with Salary Increase

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