Calendar of Due Dates
- Former user (Deleted)
- Emoon Mar
- Former user (Deleted)
- Lilia Valdez
Peer Review | 2024 - 2025
ADAHR Assistant Director of Academic Human Resources
AUL Assistant or Associate University Librarian
CAPA Committee on Appointments, Promotions, and Advancements
LAUC-LA Librarians Association of the University of California - Los Angeles, Peer Review Documentation Committee
LHR Library Human Resources
RI Review Initiator
UL University Librarian
Peer Review Workflow
DUE DATES & TIME FRAMES
ACTION & ACTIVITY
RESPONSIBILITY
Tuesday, October 1, 2024
ALL librarians receive written notification indicating eligibility for peer review cycle.
LHR
Monday, October 7, 2024
Deadline for RIs seeking approval for an off-cycle action for a candidate not eligible for review. Request must be submitted via email to the UL with copies to Unit/Department Head, AUL and ADAHR.
RI or Department/Unit Head
Tuesday, October 1, 2024 - Thursday, October 31, 2024
Candidates provide Form 17 to RIs to communicate suggested letter writers and suggested exclusions (RI must provide internal deadline for this form).
RIs request letters of assessment on performance, if needed for action, as soon as recommended action is determined.
RIs and Department Heads meet with their Supervisory AUL to review pending actions and schedule. AULs should set internal deadlines for documentation to be submitted within their own divisions.
Librarian under Review, RI
RI
RI, Department/Unit Head, AUL
Tuesday, October 1, 2024 - Friday, November 22, 2024
Candidates prepare and submit preliminary drafts of Statement of Responsibilities, Data Summary, and Statement of Professional Achievements to RI.
RIs schedule and hold preliminary assessment and evaluation conferences to discuss pending actions with candidates. RIs discuss actions with Unit Directors and/or AULs BEFORE final recommendation is made and communicated to candidate.
Librarian under review
RI, Department Head/Unit Head
Monday, November 4, 2024
Peer Review Documentation Workshop for Candidate and Review Initiators
Monday, November 4, 2024 | 9:00 - 11:00 AM Pacific Time
Join Zoom Meeting
https://ucla.zoom.us/j/96723160157?pwd=UjSJTAilNTUhyapfYzm48WABe6MsAJ.1
Meeting ID: 967 2316 0157
Passcode: 828114
LAUC-LA, Immediate Past CAPA Chair, UL, LHR
Monday, November 25, 2024 - Friday, January 31, 2025
RIs and Librarians conduct final evaluation/recommendation discussions.
Candidates prepare final versions of Statement of Professional Responsibilities, Data Summary, Statement of Professional Achievements, and any other documentation.
RIs prepare final evaluation and recommendation.
Librarian under review, RI
Librarian under review
RI
Friday, December 6, 2024
Deadline for RI to submit Form #2-A to LHR to prompt initiation of case in Opus (candidate should be copied).
Deadline for individual librarians to request a deadline extension or a deferral review from the UL - request must be submitted via email to the UL with copies to RI, Department Head, AUL and ADAHR.
RI, LHR
Librarian under review
Friday, December 13, 2024
LHR initiates all cases in Opus, and Librarians under review are notified.
LHR
Thursday, December 12, 2024
Peer Review Documentation Workshop Drop-in Session
Thursday, December 12, 2024 | 10:00 - 11:00 AM Pacific Time
LAUC-LA
Friday, January 10, 2025
Peer Review Documentation Workshop Drop-in Session
Friday, January 10, 2025 | 11:00 AM - 12:00 PM Pacific Time
LAUC-LA
Tuesday, January 14, 2025
Thursday, January 16, 2025
Opus Drop-in Support
Please select a SINGLE twenty minute time period from ONE of the polls below in which you are available and hold that time period on your calendar. You will receive a Zoom link with the exact date and time. Please contact LHR (liliavaldez@library.ucla.edu or ewmar@library.ucla.edu) if you need assistance and are unavailable on these dates and times.
Tuesday, January 14, 2025 | 9:00 AM - 12:00 PM Pacific Time | https://strawpoll.com/XmZRQDlJxgd
Thursday, January 16, 2025 | 1:00 - 3:00 PM Pacific Time | https://strawpoll.com/xVg71amQzyr
LHR
Friday, January 31, 2025
Review file in final form due to Supervisory AUL – unless an extension has been approved by the UL by the established deadline to request extension.
Deadline to submit Form # 3-A Candidate’s Certification Statement – Exclusions to the ADAHR. Send completed form in an email marked ‘confidential’ to liliavaldez@library.ucla.edu.
Form 3A is only required when the candidate is requesting LAUC-LA members to be excluded from participating in CAPA and/or ad hoc committees in the review of their file.
Librarian under review, RI, Department/ Unit Head
Librarian under review
Friday, February 14, 2025
AUL submits (Form #8) and discusses their comments with the candidate, RI, and Department Head.
AUL
Tuesday, February 18, 2025 - Monday, February 24, 2025
Candidate has at least seven (7) calendar days to review all comments and recommendations and prepare additional comments for their file (See Form 16 - Rejoinder, optional).
Librarian under review
Tuesday, February 25, 2025
Opus case file due to LHR – unless an extension was approved by the UL by the established deadline.
The Librarian under review is responsible for uploading ALL final versions of documentation to Opus.
Librarian under review
Wednesday, February 26, 2025 - Friday, March 7, 2025
LHR reviews Opus case file for completeness and transmits files to CAPA as the review is completed. If files are found incomplete, LHR will return files to librarians under review.
LHR
Monday, March 10, 2025 - Friday, May 16, 2025
CAPA meets to review Opus case files and prepares written recommendations to UL. Ad hoc committees set up by CAPA as needed. CAPA submits files to LHR as they are completed.
LHR reviews and forwards files to UL as they are completed.
CAPA
LHR
Monday, May 19, 2025 - Friday, July 11, 2025
UL reviews files, makes final decisions, and prepares letters.
UL
Monday, July 14, 2025
All librarians notified of final decisions. (All salary actions are effective 07/01/2024, paid on 07/31/2024.)
LHR