Calendar of Due Dates
Peer Review | 2025 - 2026
DLHR Director of Library Human Resources
AUL Assistant or Associate University Librarian
CAPA Committee on Appointments, Promotions, and Advancements
LAUC-LA Librarians Association of the University of California - Los Angeles, Peer Review Documentation Committee
LHR Library Human Resources
RI Review Initiator
UL University Librarian
Peer Review Workflow
DUE DATES & TIME FRAMES
ACTION & ACTIVITY
RESPONSIBILITY
Tuesday, August 19, 2025
ALL librarians receive written notification indicating eligibility for peer review cycle.
LHR
Friday, November 7, 2025
Deadline for RIs seeking approval for an off-cycle action for a candidate not eligible for review. Request must be submitted via email to the UL with copies to Unit/Department Head, AUL and DLHR.
RI
Monday, November 3, 2025 - Friday, November 28, 2025
Candidates provide Form 17 to RIs to communicate suggested letter writers and suggested exclusions (RI must provide internal deadline for this form).
RIs request letters of assessment on performance, if needed for action, as soon as recommended action is determined.
RIs and Department Heads meet with their Supervisory AUL to review pending actions and schedule. AULs should set internal deadlines for documentation to be submitted within their own divisions.
Librarian under Review, RI
RI
RI, Department/Unit Head, AUL
Monday, November 3, 2025 - Tuesday, December 22, 2025
Candidates prepare and submit preliminary drafts of Statement of Responsibilities, Data Summary, and Statement of Professional Achievements to RI.
RIs schedule and hold preliminary assessment and evaluation conferences to discuss pending actions with candidates. RIs discuss actions with Unit Directors and/or AULs BEFORE final recommendation is made and communicated to candidate.
Librarian under review
RI, Department Head/Unit Head
Monday, November 17, 2025
Peer Review Documentation Workshop for Candidate and Review Initiators
Monday, November 17, 2025 | 2:30 - 4:30 PM Pacific Time
Join Zoom Meeting
Zoom link: https://ucla.zoom.us/j/91092991514?pwd=DnHUyrEv0f9EVeiy9b4wKoYXM3WJE0.1
Meeting ID: 910 9299 1514
Passcode: 147280
LAUC-LA, CAPA Chair, UL, LHR
Monday, December 1, 2025 - Friday, January 30, 2026
RIs and Librarians conduct final evaluation/recommendation discussions.
Candidates prepare final versions of Statement of Professional Responsibilities, Data Summary, Statement of Professional Achievements, and any other documentation.
RIs prepare final evaluation and recommendation.
Librarian under review, RI
Librarian under review
RI
Wednesday, December 10, 2025
Deadline for RI to submit Form #2-A to LHR to prompt initiation of case in Opus (candidate should be copied).
Deadline for individual librarians to request a deadline extension or a deferral review from the UL - request must be submitted via email to the UL with copies to RI, Department Head, AUL and DLHR.
RI, LHR
Librarian under review
Friday, December 19, 2025
LHR initiates all cases in Opus, and Librarians under review are notified.
LHR
Friday, December 12, 2025
Peer Review Documentation Workshop Drop-in Session
Friday, December 12, 2025 | 10:00 - 11:00 AM Pacific Time
Join Zoom Meeting
Zoom link: https://ucla.zoom.us/j/91775279623?pwd=zvxMm4ObbITahqauzTHaaLbFg7rDan.1&from=addon
Meeting ID: 917 7527 9623
Passcode: 818202
LAUC-LA
Tuesday, January 20, 2026
Peer Review Documentation Workshop Drop-in Session
Tuesday, January 20, 2026 | 11:00 AM - 12:00 PM Pacific Time
Join Zoom Meeting
Zoom link: https://ucla.zoom.us/j/92542723542?pwd=LBJFeTaLIpb55Xft8WMX71mNLR2TWi.1&from=addon
Meeting ID: 925 4272 3542
Passcode: 828894
LAUC-LA
Wednesday, January 21, 2026 | 1:00 - 4:00 PM Pacific Time
Thursday, January 29, 2026 | 9:00 AM - 12:00 PM Pacific Time
Opus Drop-in Support
Please select a SINGLE twenty minute time period from ONE of the polls below in which you are available and hold that time period on your calendar. You will receive a Zoom link with the exact date and time. Please contact LHR (liliavaldez@library.ucla.edu or ewmar@library.ucla.edu) if you need assistance and are unavailable on these dates and times.
Wednesday, January 21, 2026 | 1:00 - 4:00 PM Pacific Time | https://strawpoll.com/YVyPvYR94gN
Thursday, January 29, 2026 | 9:00 AM - 12:00 PM Pacific Time | https://strawpoll.com/40Zm4AjMAga
LHR
Friday, January 30, 2026
Review file in final form due to Supervisory AUL – unless an extension has been approved by the UL by the established deadline to request extension.
Deadline to submit Form # 3-A Candidate’s Certification Statement – Exclusions to the DLHR. Send completed form in an email marked ‘confidential’ to liliavaldez@library.ucla.edu.
Form 3A is only required when the candidate is requesting LAUC-LA members to be excluded from participating in CAPA and/or ad hoc committees in the review of their file.
Librarian under review, RI, Department/ Unit Head
Librarian under review
Friday, February 13, 2026
AUL submits (Form #8) and discusses their comments with the candidate, RI, and Department Head.
AUL
Tuesday, February 17, 2026 - Monday, February 23, 2026
Candidate has at least seven (7) calendar days to review all comments and recommendations and prepare additional comments for their file (See Form 16 - Rejoinder, optional).
Librarian under review
Tuesday, February 24, 2026
Opus case file due to LHR – unless an extension was approved by the UL by the established deadline.
The Librarian under review is responsible for uploading ALL final versions of documentation to Opus.
Librarian under review
Wednesday, February 25, 2026 - Friday, March 6, 2026
LHR reviews Opus case file for completeness and transmits files to CAPA as the review is completed. If files are found incomplete, LHR will return files to librarians under review.
LHR
Monday, March 9, 2026 - Friday, May 22, 2026
CAPA meets to review Opus case files and prepares written recommendations to UL. Ad hoc committees set up by CAPA as needed. CAPA submits files to LHR as they are completed.
LHR reviews and forwards files to UL as they are completed.
CAPA
LHR
Monday, May 25, 2026 - Friday, July 10, 2026
UL reviews files, makes final decisions, and prepares letters.
UL
Monday, July 13, 2026
All librarians notified of final decisions. (All salary actions are effective 07/01/2026, paid on 07/31/2026.)
LHR