RAMS02

Resource Acquisitions & Metadata Services

10/14/2024

Life Sciences Building - Suite 1802

1

15-19 hrs/wk

TBD

STDT 3

Senior Clerk

$18.56/hr

Under the supervision of the Head of Monographs Acquisitions, the Monograph Student Assistant provides critical support to the work of the Print Acquisitions team and the mission of the UCLA Library. Our department manages the ordering, receiving, and invoicing activities for seven of the UCLA campus libraries and oversees the transportation of materials between 15 campus locations. Each year we process approximately 438,000 domestic and international monographs and serials. Our department continually strives to increase the number of vital information resources we are able to acquire for our community members.

The Monograph Student Assistant will assist with various tasks as part of the daily work of the Monographs team and take part in special projects when necessary. Regular activities include but are not limited to unpacking and sorting incoming book shipments into precise order; creating bibliographic, holdings, and other records in the library's integrated library system; providing physical processing (such as property stamps and/or security strips) to received books; and forwarding material to the next appropriate library location. Tasks assigned as part of special projects will vary, with project goals, training, and supervision provided at the beginning of each undertaking.

MONOGRAPH MATERIALS RECEIVING

• Open boxes and packages from monograph vendors, placing material in precise order as indicated on invoices and/or packing lists. Photocopy, scan, or print the appropriate invoices for each incoming shipment.

• Place newly received items in receiving areas following established guidelines. Maintain organization and cleanliness of receiving areas.

• Create bibliographic, holdings, purchase order, and invoice records in Alma as needed.

• Update new or existing records to reflect receipt and in process status.

• Identify duplicate, incorrect, or damaged items and shipments. Forward problem items to direct supervisor for resolution.

PHYSICAL PROCESSING

• Apply property stamps and security strips to books as indicated by processing guidelines.

• Organize and maintain cleanliness of carts of new material to ensure proper prioritization of work.

• Create work forms and processing flags as directed. Forward restock and additional equipment requests to supervisor.

SPECIAL PROJECTS

• Participate in team or department special project efforts, following established guidelines and procedures as outlined by supervisor.

• Report problems or challenges in completing project tasks to supervisor.

• Ability to get to work reliably and on time.

• Ability to be present in the workplace during normal working hours.

• Ability to initiate and maintain cooperative working relationships with coworkers, supervisors, and managers.

• Ability to follow directions from supervisors.

• Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and ability to check own work for accuracy.

• Ability to provide excellent customer service and effective communication with all levels of library colleagues.

• Ability to successfully complete projects within set timelines.

• Demonstrated sound judgement and ability to work independently.

• Ability to lift, shelve, and shift library materials weighing up to 30 pounds, and to push a fully loaded book truck.

• Ability to analyze data in online records to identify exact matches, deviations, and discrepancies. Ability to discern whether and when assistance is required from supervisor or other appropriate staff.

• Excellent written communication skills to compose a variety of documents. Editorial skills to review and correct correspondence and reports for grammar, spelling, syntax, and content.

• Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds.

Working knowledge of second language and/or ability to interpret basic bibliographic information.

The Monograph Student Assistant will work independently under the supervision of the Head of Monographs Acquisitions. Performance will be reviewed, and feedback provided, informally and on an ongoing basis.