Model Language

Review Initiator letters and other higher level review letters (AULs, ULs) should be written to clearly indicate whether a standard merit or promotion is recommended, or whether a greater or less than standard increase is recommended. The following are examples of the types of language that would be helpful to include in a review letter.

• Standard Merit

  • “I recommend a standard merit increase based on this positive review."
    
    

• Greater than Standard Merit

  • “I recommend a greater than standard merit increase based on this positive review and the exceptional performance during this review period.”

• Standard Merit / Promotion  (If a merit or promotion is recommended)

  • “I recommend a standard promotion increase based on this positive review.”
    
    

• Greater than Standard Promotion

  • “I recommend a greater than standard promotion increase based on this positive review and the exceptional performance during this review period.”

• No Action

  • “I recommend a no action based on this less than positive review”
    
    

• No Action with Salary Increase

  • “While this was a less than positive review, I recommend a no action with salary increase based on the exceptional circumstances described in this review.”
  • “While this review was not uniformly positive, I recommend a no action with salary increase based on the exceptional circumstances described in this review.”

In addition, if your campus uses a form that summarizes the review action(s), you may want to revise the form to specifically include categories such as the following:

• Standard merit increase
• Greater than standard merit increase
• Standard promotion
• Greater than standard promotion
• Career status
• No action
• No action with salary increase