Job Code



Library Special Collections

Start Date

Oct 9, 2023 

Location of Work

YRL, Library Special Collections

Number of Positions


Hours Per Week

19 hrs/wk

Work Schedule

Can schedule shifts M-F, 8:30 am - 5:00 pm



Working Title

Library Assistant II

Pay Rate



1. Reviews and audits collection files to identify missing or superfluous documentation

2. Organizes and collates legal documents within each file

3. Performs data entry and clean up in information management systems or identified tools, such as ArchivesSpace and spreadsheets

4. Assists in the creation of hard copy administrative files and the collation of collection information and project information into folders

5. Tracks progress using established tools and produces statistical and narrative reports as needed

6. Supports the Collection File System Committee in refining workflows and timelines

Required Skills
and Knowledge

1. Ability to get to work reliably and on time.

2. Ability to be present in the workplace during normal working hours.

3. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.

4. Ability to work with co-workers, supervisors, and managers harmoniously and cooperatively and as a team player.

5. Ability to follow directions from supervisors.

6. Ability to work independently while following established guidelines, procedures, and instructions.

7. Ability to be flexible in handling assignments and shifting priorities.

8. Strong organizational skills to carry out projects, maintain progress, and meet goals.

9. Ability to quickly learn new tools, workflows, and protocols.

10. Demonstrated ability to effectively search standard library databases such as online public access catalogs (i.e., UCLA Library Catalog), and other types of national and regional databases (i.e., WorldCat, Online Archive of California).

Preferred Skills
and Knowledge

1. Currently enrolled in the Library & Information Science Graduate Program

2. Demonstrated knowledge of acquisitions paperwork and policies for special collections materials

3. Knowledge of standard library policies, procedures, and practices for collection use and access in the special collections area.

4. Demonstrated experience working with information management systems.

5. Demonstrated experience working with project management tools.


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