PP0002

Preservation Program

0401/2906/20192025

Powell Library, Room 20Primarily Southern Regional Facility Library (SRLF), but may involve other UCLA library locations

1

1512-19 40 hrs/wk

To A minimum of 12 hours a week, up to 8 hours daily between the hours of 9:00am and 5:30pm, schedule to be determined in consultation with the student.

STDT 4

Library _Assistant IIIII

$16$20.5708/hr

Working in the UCLA Library Preservation Studios, the Audiovisual Preservation Assistant will support workflows in the Audiovisual Preservation Studio within the Library’s Preservation unit. Under close supervision of Audiovisual Preservation staff, the AV assistant will create metadata for recently digitized and backlog collections. This position will also perform quality assurance of digitized audiovisual files, flagging any issues for review. Other duties may include photo-documentation, labeling, and collection data review for an ongoing audiovisual survey. 
(60%) METADATA CREATION - Essential 
Drawing on a combination of standards, including the FADGI guidelines for broadcast WAVE files and in-house guidelines for descriptive metadata and controlled vocabulary, the individual will: 
1. Use standardized templates to document descriptive metadata. 
2. Use specialized software and follow provided guidelines to embed technical and descriptive metadata into audiovisual files. 
3. Transcribe information from original media carriers or photo documentation of media carriers. 
4. Listen to or view audiovisual files as necessary to help describe content. 
(20%) QUALITY ASSURANCE - Essential 
The individual will review newly digitized content and: 
1. Perform quality assurance on audiovisual files utilizing tools such as QC Tools and reference materials like the Artifact Atlas. 
2. Flag any potential quality issues for review by AV Preservation Staff. 
(10%) PHOTO DOCUMENTATION - Essential 
1. Utilize a flat-bed scanner to create high resolution scans of media carriers. 
2. Use a DLSR camera to take high resolution, color-balanced images of oversized media objects. 
3. Crop and rename files using a standardized file naming procedure. 
(10%) ASSIST WITH AUDIOVISUAL SURVEY -Essential
1. Review finding aids on the Online Archive of California as necessary. 
2. Enter relevant data into an AV Survey data collection template into a collaborative spreadsheet. 
3. Highlight and document any issues with the reporting application. The Preservation Assistant will work under the supervision of the Project Manager, Audiovisual Survey (PMAVS) in collecting data for the completion of a comprehensive survey of audiovisual materials in UCLA’s Library Special Collections department. The Assistant will be responsible for capturing pertinent metadata about recordings (e.g. format, title, quantity, condition) in adherence to the Library’s metadata standards. The Assistant will also perform basic media conservation tasks as needed, such as rehousing or light cleaning. The majority of this work will take place at UCLA’s Southern Regional Facility Library (SRLF), but may involve additional on-site travel to other UCLA library locations. Graduate students are preferred, but strong undergraduate candidates will be considered.

Ability to get to work reliably and on time.
Ability to be present in the workplace during normal working hours.
Ability to initiate and maintain cooperative working relationships with
co-workers, supervisors, and managers.
Ability to follow directions from supervisors.
Ability to work independently while following established guidelines, procedures, and instructions.
Familiarity with metadata standards for audiovisual collections.
Skill in managing digital files and keeping work organized.
Excellent oral and written communication skills.
Strong attention to detailCompetency in working with spreadsheet software (Excel, Google Sheets, Airtable).
Strong attention to detail and accuracy.
Strong organizational and time management skills
Ability to lift, shelve, and shift library materials weighing up to 25 pounds, and to push a fully-loaded book truck.

Working Basic familiarity with command-line-interface, bash scripting, Python, and/or open source tools like ExifTools and FFMPEG.
Ability to use imaging equipment such as a scanner and digital camera.
Familiarity with timeline-based video editing and digital audio workstation software such as Adobe Premiere Pro and Adobe Audition.
Working familiarity with operating legacy analog audiovisual playback equipment.

audiovisual formats and carriers (film, audio, video).
Basic familiarity with issues concerning long-term preservation of audiovisual materials.
Experience working with information management systems.
Currently enrolled graduate student.
Familiarity with project management software (e.g. Confluence/Jira).

Continued employment will be contingent on a satisfactory background check.