Job Code



Film & Television Archive

Start Date

Jan 8, 2024 

Location of Work

PHI STOA; possibility to work remotely

Number of Positions


Hours Per Week


Work Schedule

Flexible to fit student's schedule. Shifts would be scheduled between the hours of 8am and 5pm M-F.

Duration of Employment

Winter Quarter



Working Title

Sr. Clerk

Pay Rate


To Be Interviewed By

Amanda Mack

Location of Interview



UCLA Film & Television Archive, part of the UCLA Library, collects moving images as both works of art and as social and historical documents. The Archive’s collections consist of over 500,000 holdings dating from the dawn of cinema to the present and cover a broad-spectrum of content from major Hollywood studio films and network television shows to independent productions and news footage. The Archive restores and preserves moving images for current and future generations and provides access to moving images for purposes of research, education and enjoyment. Cataloging these materials is essential to aiding discovery and providing access.

Produced by the City of West Hollywood, and hosted by politician, activist and advocate Sheila Kuehl, the pioneering cable access program Get Used to It (1992-2012) covered people, news and events critical to LGBTQ+ communities and their allies. Extensive intellectual work was done to improve access to this collection while we were migrating from one ILS to another (Voyager to Alma), including creating summaries and suggesting subject headings for records that did not have that information yet. That data has been compiled in a spreadsheet and has not yet been entered into the catalog. Working under the supervision of the Film and Television Catalog Librarian, the Cataloging Assistant will be responsible for inputting metadata into the Library’s ILS, Alma, to greatly enhance the existing metadata and improve discoverability for researchers. The Cataloging Assistant would also create a portfolio within the catalog record for each episode, which contains a direct link to the video, so that a researcher could go directly from the catalog record to viewing the episode.

The project will give an insight into some descriptive cataloging practices and provide the student worker with knowledge of using the Ex Libris’ Alma ILS.

Core Job Duties:

  1. Move existing metadata and descriptions from a Google Sheet into Alma. 

  2. Create portfolios in Alma to create a link between the catalog record and the online video.

  3. Suggest and add subject headings as needed for episodes currently lack subject headings.

Required Skills
and Knowledge

1. Ability to get to work reliably and on time.

2. Ability to work in a networked environment and be present in the workplace during normal working hours.

3. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers.

4. Ability to work with co-workers, supervisors, and managers harmoniously and cooperatively and as a team player.

5. Ability to follow directions from supervisors.

6. Attention to details while processing repetitive data.

7. Ability to check one’s own work for errors.

Preferred Skills
and Knowledge

Preferred but can be trained.

8. Ability to search and edit within an Integrated Library System (ILS), preferably Ex Libris’ Alma.

9. Familiarity with Library of Congress Subject Headings (LCSH).


The Cataloging Assistant position is only available for undergraduate students with work-study awards.

Resume and cover letter required.

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